Intakra
Get the $149 Intake AuditGet the audit

For training and online course providers

Answer every course inquiry within a minute. In any time zone.

Intakra replies to new inquiries, answers common enrollment questions from your approved information and books a call or info session. You review every lead.

Get the $149 Intake Audit See how it works

Written review within 2 business days of the test. No call needed.

New inquiryIllustration

  1. Inquiry arrives

    Website form, 2:13 a.m. your time

  2. Reply sent within a minute

    Hi Priya, thanks for asking about the next cohort. I'm an automated assistant. Here are the start date and format you asked about.

  3. Answered and qualified

    Program of interest and what she wants to achieve

  4. Info session booked

    A spot in your next info session

Illustration only. An example with made-up details, not a real conversation.

Interest fades when questions go unanswered

People decide to learn something when the moment is right for them. That moment rarely matches your office hours.

  • A different time zone.

    Someone asks about your next cohort at 2 a.m. your time. By the time you reply, they've enrolled elsewhere.

  • The same questions, again.

    Start dates, format, prerequisites, payment options. Your small team answers them one by one, slowly.

  • A busy launch week.

    Inquiries pile up right when you're busiest running the course.

Slow replies can cost you students. Intakra makes sure every inquiry gets a helpful reply right away.

How Intakra handles course and enrollment inquiries

  1. Reply within a minute.

    A new inquiry arrives by website form or email. The assistant replies within a minute and says it's an automated assistant.

  2. Answer and qualify.

    It answers common questions using only information you've approved, such as dates, format and prerequisites. It asks which program they're interested in and what they want to achieve.

  3. Book a call or info session.

    It offers open times for an enrollment call or a spot in your next info session.

  4. You review and follow up.

    You get a summary of each inquiry. Questions it can't answer are passed to your team.

What it connects to

Intakra fits around the tools you already use. We configure it for your programs, schedules and enrollment process.

  • Your website forms. New form submissions get a reply within a minute.
  • Your email. Inquiries that arrive by email get answered from your own address.
  • Your calendar. Qualified inquiries book an enrollment call or an info-session spot in the open slots you choose.
  • Your lead inbox or CRM. Each inquiry and its answers are logged where your team already looks, when your tools allow it.

Your accounts, your data

Everything runs on your own accounts and your own API keys. Your data stays with you. You pay usage directly to the providers on your own accounts. We estimate these costs in your proposal. You grant access from your own accounts, and you can revoke it at any time.

Exact connections depend on the tools you use. We confirm what's possible before you pay anything.

The offer

One system, set up for your business. Clear prices, written down before you commit.

Setup

$2,000 one-time

  • A short written questionnaire about your services, hours and how you like to book
  • Qualifying questions written for your business, which you approve
  • Reply messages in your tone, which you approve
  • Connection to your website forms, email and calendar
  • Testing with sample inquiries before anything goes live
  • A written handover guide with screenshots
  • One round of changes after launch

Care plan

$800 / month

  • Monitoring to check the system keeps replying and booking
  • Fixes when something breaks or a connected tool changes
  • Updates to questions and replies as your services change
  • A short written summary each month: inquiries received, replied to and booked
  • Support by email

50% at signing. 50% at delivery. Payment by secure payment link.

Request a demo for your business

Usage costs (such as AI usage) are billed by the provider to your own account. They are not included in the prices above.

Start small: the Intake Audit

Not ready for a full setup? Start with a written review of how fast and how well you respond to course inquiries today.

$149. Your written review arrives within 2 business days of the test. Credited toward your setup fee if you continue.

How the audit works

  1. Request it with the form.
  2. We email you a payment link for $149.
  3. We contact your business the way a new client would (your form or email, including after hours). We tell you the day first, so your team doesn't treat it as a real lead.
  4. Within 2 business days of the test, you get a written review of what happened and what to fix.

What you get

  • A written review of how fast and how well your current intake responds
  • What happens when someone fills in your website form, emails you, or reaches out after hours
  • Where inquiries slow down or go unanswered
  • A prioritized list of fixes, including ones you can make yourself without us

It's yours to keep, whether or not you work with us.

Request the audit

Founding clients

We're a new agency. We don't have case studies yet, and we won't pretend otherwise.

Our first 3 clients get a lower founding price. In return, we ask for an honest case study and testimonial once the system has been running. You approve what we publish. Nothing goes live without your written permission. When we publish it, we'll note that the client received a founding discount.

The founding price is quoted in your proposal.

Who's behind Intakra

Intakra is run by Ahmed, based in Cairo, Egypt. We work with clients remotely, in writing, and in English. Every request you send through this site is read by Ahmed.

How buying works

No sales call needed. Everything happens in writing, on your schedule.

  1. See a demo.

    We send a personalized demo built for your type of business, using sample data. Try it whenever suits you.

  2. Read the proposal.

    You get a written proposal: what we'll set up, the price, the timeline and estimated usage costs.

  3. Pay by link.

    If it fits, you pay the first 50% through a secure payment link. We start the setup.

Questions along the way? Email us, and we'll answer in writing.

Request a demo for your business

Questions from training providers

What if someone asks something the assistant doesn't know?

It's instructed not to guess. It says your team will follow up and passes the question to you.

Can it answer questions about pricing and dates?

Yes, if you approve that information. It only uses what you give it, and we update it when your programs change.

Can it book people into group info sessions?

Yes. It can book one-to-one calls, info session spots, or both, depending on how you enroll students.

Will people know it's automated?

Yes. It says so in its first message.

Does it take payments or enroll students?

No. It answers questions and books the call or session. Enrollment stays with your team and your existing checkout.

Request an audit or a demo

Tell us a little about your business. A person reads every request and replies by email within one business day.

What would you like?

We use your details only to reply to your request and deliver your audit. We don't sell them. Please don't include confidential information in this form. See our Privacy page.