IntakraSmall law firms
For US firms with 1 to 10 lawyers. Designed with legal ethics rules in mind. It says it's automated, never gives legal advice and asks only for contact details and case type.
For small law firms, real estate brokerages and course providers
Every new inquiry gets a reply within a minute.
Intakra replies to new client inquiries, asks the right questions and books the consultation on your calendar. Even when you're busy. You review every lead.
Written review within 2 business days of the test. No call needed.
New inquiryIllustration
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Inquiry arrives
Website form, 9:47 p.m.
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Reply sent within a minute
Hi Dana, thanks for reaching out. I'm an automated assistant for the team. May I ask a few quick questions?
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Qualified
What she needs and how to reach her
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Consultation booked
Thursday, 10:00 a.m., on your calendar
Slow replies can cost you clients
A new client reaches out. You're with another client, on a call or done for the day.
They don't wait. They contact the next business on their list.
It isn't that you don't care. It's that nobody can watch the inbox every minute. Evenings and weekends make it harder.
Intakra makes sure the first reply goes out right away, so the conversation starts while they're still interested.
How automated client intake works
Reply within a minute.
A new inquiry arrives through your website form or email. The assistant replies within a minute and says it's an automated assistant.
Qualify.
It asks a few short questions you've approved, such as what they need and how to reach them.
Book the consultation.
If the inquiry fits, it offers open times from your calendar and books the consultation.
You review and follow up.
You get a summary of every inquiry. You decide what happens next.
It doesn't replace your judgment. It makes sure no one waits for a first reply.
Configured for your industry
One core system, set up differently for each type of business.
Real estate brokerages
For US brokerages. Fast first replies to buyer and seller inquiries from portals and your website, then booked appointments with the right agent.
Training and course providers
For teams selling courses and programs. Answers enrollment questions at any hour and books calls or info sessions.
What it connects to
Intakra fits around the tools you already use. We configure it for your business, not the other way around.
- Your website forms. New form submissions get a reply within a minute.
- Your email. Inquiries that arrive by email get answered from your own address.
- Your calendar. Qualified inquiries book a consultation in the open slots you choose.
- Your lead inbox or CRM. Each inquiry and its answers are logged where your team already looks, when your tools allow it.
Your accounts, your data
Everything runs on your own accounts and your own API keys. Your data stays with you. You pay usage directly to the providers on your own accounts. We estimate these costs in your proposal. You grant access from your own accounts, and you can revoke it at any time.
Exact connections depend on the tools you use. We confirm what's possible before you pay anything.
The offer
One system, set up for your business. Clear prices, written down before you commit.
Setup
$2,000 one-time
- A short written questionnaire about your services, hours and how you like to book
- Qualifying questions written for your business, which you approve
- Reply messages in your tone, which you approve
- Connection to your website forms, email and calendar
- Testing with sample inquiries before anything goes live
- A written handover guide with screenshots
- One round of changes after launch
Care plan
$800 / month
- Monitoring to check the system keeps replying and booking
- Fixes when something breaks or a connected tool changes
- Updates to questions and replies as your services change
- A short written summary each month: inquiries received, replied to and booked
- Support by email
50% at signing. 50% at delivery. Payment by secure payment link.
Request a demo for your business
Usage costs (such as AI usage) are billed by the provider to your own account. They are not included in the prices above.
Start small: the Intake Audit
Not ready for a full setup? Start with an audit of how you handle new inquiries today.
$149. Your written review arrives within 2 business days of the test. Credited toward your setup fee if you continue.
How the audit works
- Request it with the form.
- We email you a payment link for $149.
- We contact your business the way a new client would (your form or email, including after hours). We tell you the day first, so your team doesn't treat it as a real lead.
- Within 2 business days of the test, you get a written review of what happened and what to fix.
What you get
- A written review of how fast and how well your current intake responds
- What happens when someone fills in your website form, emails you, or reaches out after hours
- Where inquiries slow down or go unanswered
- A prioritized list of fixes, including ones you can make yourself without us
It's yours to keep, whether or not you work with us.
Request the auditFounding clients
We're a new agency. We don't have case studies yet, and we won't pretend otherwise.
Our first 3 clients get a lower founding price. In return, we ask for an honest case study and testimonial once the system has been running. You approve what we publish. Nothing goes live without your written permission. When we publish it, we'll note that the client received a founding discount.
The founding price is quoted in your proposal.
Who's behind Intakra
Intakra is run by Ahmed, based in Cairo, Egypt. We work with clients remotely, in writing, and in English. Every request you send through this site is read by Ahmed.
How buying works
No sales call needed. Everything happens in writing, on your schedule.
See a demo.
We send a personalized demo built for your type of business, using sample data. Try it whenever suits you.
Read the proposal.
You get a written proposal: what we'll set up, the price, the timeline and estimated usage costs.
Pay by link.
If it fits, you pay the first 50% through a secure payment link. We start the setup.
Questions along the way? Email us, and we'll answer in writing.
Questions
Does the assistant pretend to be a person?
No. It says it's an automated assistant in its first message. People can always ask to hear from your team directly.
What if an inquiry doesn't fit what I offer?
The assistant replies politely and doesn't book. You still see the inquiry in your summary, so you can decide what to do.
Do I need to get on a sales call?
No. You get a demo, a written proposal and a payment link. Any questions are answered by email.
Who pays for the AI and other usage?
You do, directly. The system runs on your own accounts and API keys, so usage is billed to you by the provider. We estimate these costs in your proposal.
What do I need to do during setup?
Fill in a short written questionnaire, give access to the accounts we connect, and approve the questions and replies before launch.
Why should I trust a new agency?
You don't have to take our word for it. Start with the Intake Audit. It's small, written, and useful whether or not you continue.
Request an audit or a demo
Tell us a little about your business. A person reads every request and replies by email within one business day.